Deeds & Plats
DO NOT COME TO THE CIRCUIT COURT CLERK'S OFFICE UNTIL FURTHER NOTICE UNLESS YOU HAVE OFFICIAL TIME SENSITIVE BUSINESS THAT CANNOT BE DONE BY MAIL OR PHONE. VISITORS TO THE COURTHOUSE WILL BE SCREENED BY SECURITY DURING THE CURRENT STATE OF EMERGENCY. CALL THE CLERK'S OFFICE AT (804) 365-6151 BEFORE VISITING.
The Clerk of the Circuit Court's land records division records real estate documents such as:
- Certificates of satisfaction
- Deeds of trust
The clerk's office also dockets judgments and files UCC statements, which are liens on real estate.
Looking up Land Records
If you wish to access Hanover County land records or record a document, you may do so in person at the clerk's office weekdays, 8 a.m. to 4:30 p.m. The recording office and records room are located on the second floor of the Circuit Courthouse at:
- 7530 County Complex Road
Hanover, VA 23069
For a monthly fee, we also offer a secure remote access online subscription service available 24 hours a day on the Secure Remote Access Land Records website. A subscription may make sense if you frequently look up land records.
Recording Land Records
View Virginia's Judicial System Deed Book as it includes forms for commonly used documents you might have reason to record with the clerk's office. These forms include:
- Certificate and Affidavit of Satisfaction
- Certificate of Partial Satisfaction
- Certificate of Release of Mechanics Lien
- Certificate of Release of Memorandum of Lis Pendens Attachment
- Memorandum for Mechanic's Lien Claimed by General Contractor Under Virginia Code 43-5
Please note that the clerk's office cannot accept any forms in which grey boxes appear. To avoid the form printing with grey boxes, print the form using the "Print for Submission to Court" button, rather than the print feature on your Internet browser.
For a document to be recorded, it must:
- Be accompanied by a self-addressed stamped envelope so that all documents may be returned once scanned, indexed, and verified
- Be accompanied by the appropriate recording fee. View the Virginia's Judicial System Recording Cost Calculator to determine the fee. The clerk's office can accept fees paid by check, cash or money order. Checks should be made payable to Hanover County Circuit Court Clerk.
- Do not include a social security number. In accordance with Virginia law, the clerk's office will not knowingly record any document that contains a social security number.
- Include original signatures, properly acknowledged
- Include a Geographic Parcel Identification Number (GPIN) if the document pertains to real estate. You can determine the GPIN by contacting the commissioner's office at 804-365-6128 or visiting the Hanover County Virginia Parcel Search.
- View the Library of Virginia's Standards for Recorded Instruments. Plats must meet the Library of Virginia's Standards for Plats.
The clerk’s office currently accepts a variety of documents submitted electronically by CSC, e-Recording Partners LLC and Simplifile. The documents that we accept, and those we cannot accept, are described in e-Recording Documents and Indexing Specifications.