Vendor Booth Information

  1. 2020 Hanover Tomato Festival Cancelled

    The Hanover Tomato Festival scheduled for July 10 and 11, 2020 is cancelled. Read On...
  2. Coronavirus (COVID-19) Update 4/13/2020:

    Please bear with us during these unprecedented and uncertain times, as we delay making any event announcements until late spring. The safety and health of our community remain our top priority. Read On...
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Registration for the 2021 Hanover Tomato Festival will open December 2020.

Artisan, Commercial, Non-Profit, Political Party, Government Agency Vendors

  • Each vendor will be provided with the appropriate vendor booth space purchased at registration.
  • All tents, chairs, tables, and items for sale, etc. are the responsibility of the vendor, unless purchased at the time of application.
  • All personnel must remain within the vendor’s space, informational flyers and brochures must be distributed within the vendor’s space.
  • No roving vendors are permitted. All storage must be kept within vendor’s operating space. All walkways must remain clear at all times.
  • Electrical access is not available.
  • Generators are not permitted.
  • Vendors are required to provide a complete list of all items to be sold and/or services/activities to be conducted at their booth. Vendors will not be permitted to sell items, provide services or conduct activities that are not pre-approved.
  • For franchise businesses, only one representative per franchise is permitted. Vendors will be accepted on a first come, first served basis.
  • Raffles are prohibited during the event. The selling of flea market items is also prohibited.
  • Access to water is not provided.
  • Tents must be securely weighted down, or you will be asked to remove them. Staking of tents is strictly prohibited.
  • Vendors are responsible for the collection and removal of their own trash from the Festival premises. Failure to do so may result in a fine and/or denial in future participation in the Hanover Tomato Festival.

Food Items/Samples

If you are selling food items and/or providing food samples, a Health and/or Agricultural Department permit is required for all food related sales. Requirements for offering food items or samples include:

  • All vendors selling food must fill out an Application for a Temporary Food Permit (PDF) with the Virginia Health Department.
  • Vendors who have an Agricultural Inspection must apply and send a copy of their latest inspection with their application.
  • For specific questions, please call the Chickahominy Health Department at 804-365-4313 and fax number is 804-365-4361.
  • All applications must be submitted to the Health Department no later than June 5, 2020.
  • The Health Department will receive a list of vendors selling any type of food item (salsa, honey, bread, etc.).
  • Vendors selling/sampling food items must be available for inspection by the Health Inspector the day of the event. No sampling until approved.

Full Menu, Specialty & Tomato-Only Food Vendors

  • Each vendor will be provided with a booth space of approximately 20 by 20 feet.
  • All tents, chairs, tables, and items for sale, etc. are the responsibility of the vendor.
  • All personnel must remain within the vendor’s space, informational flyers and brochures must be distributed within the vendor’s space.
  • No roving vendors are permitted. All walkways must remain clear at all times.
  • Generators are permitted. The make and model information must be provided at the time of application. The vendor must supply grounded electrical cords in good condition.
  • Vendors are required to provide a complete menu at the time of application and will not be permitted to sell items that are not approved.
  • Access to potable water is provided.
  • Bagged ice will be available for purchase (three 10 pound bags for $10; cash only). Limited supply.
  • Tents MUST be securely weighted down, or you will be asked to remove them. Staking of tents is strictly prohibited.
  • Vendors are responsible for the collection and removal of their own trash from the Festival premises. Failure to do so may result in a fine and/or denial in future participation in the Hanover Tomato Festival.
  • Inspections by the Hanover County Fire Marshall’s Office and Virginia Department of Health will be conducted on the event day. No sales allowed until approved. Please read carefully the Virginia Department of Health and Hanover County Fire Marshall requirements (PDF).
  • Refunds will not be issued for failure to pass inspection and/or removal form the event.
  • Trash dumpsters, grey water and oil disposal tanks will be will be located on site and available for your use.
  • You will have vehicle access to your vendor space and will be permitted to have a limited number of supply vehicles parked near your vendor space.

Full Menu Vendor

  • Must feature a minimum of two unique food items featuring the signature Hanover Tomato (Tomato pie, BLT’s, Fried Green Tomatoes, Salsa, etc.)
  • Placement at the festival is contingent on the quantity and uniqueness of your Hanover Tomato cuisine
  • Unlimited food options and (non-alcoholic) beverage options

Specialty Food Vendors

  • Limit one specific menu item and up to three (non-alcoholic) beverage options

Tomato Only Item

  • Limit one specific prepared and served tomato item. (May not include tomato slices) (i.e. salsa, tomato pie, bruschetta)

Food Item Requirements

  • Health and/or Agricultural Department permit is required for all Food related sales.
  • All vendors selling food must fill out an Application for a Temporary Food Permit (PDF) with the Virginia Health Department.
  • For specific questions, please call the Chickahominy Health Department at 804-365-4313 and fax number is 804-365-4361.
  • All applications must be submitted to the Health Department no later than June 8, 2020
  • Vendors selling/sampling food items must be available for inspection by the Health Inspector the day of the event.
  • Vendors that have successfully completed the Chickahominy Health District Food Safety Certification course are permitted to begin food preparation before inspection, only if those who have taken the course are present.

MaterFUN Zone

  • Each MaterFUN zone participant will be provided with a booth space of approximately 15 by 15 foot space.
  • All tents, chairs, tables and items needed for approved activity are the responsibility of the vendor, unless purchased at the time of application.
  • All personnel must remain within the vendor’s space, informational flyers and brochures must be distributed within the vendor’s space. All on-site storage must be kept within vendor’s operating space. All walkways must remain clear at all times.
  • Limited electrical access available.
  • Generators are not permitted.
  • MaterFUN zone participants are required to provide a complete list of services/activities to be conducted at their booth when applying. Vendors will not be permitted to sell items, provide services or conduct activities that are not approved.
  • Raffles are prohibited during the event. The selling of flea market items is also prohibited.
  • Access to water is not provided.
  • Tents must be securely weighted down or you will be asked to remove them. Staking of tents is strictly prohibited.
  • Vendors are responsible for the collection and removal of their own trash from the festival premises. Failure to do so may result in a fine and/or denial in future participation in the Hanover Tomato Festival.