Vendor Information
Current Vendors
The updated list of vendors scheduled to attend the Hanover Tomato Festival.
Vendor Applications
- Apply online now (www.hanoverparksrec.com - Hanover Tomato Festival)
- Applications are being accepted online. Submitting an application does not guarantee acceptance into the Hanover Tomato Festival.
- A limited number of vendors will be accepted in each category.
- Applicants will receive notification of acceptance within 10 business days.
- If approved, vendors are required to make payment within 5 business days. If payment is not made, the vendor forfeits their acceptance and booth space.
- Application deadline: June 1, 2023 (or until spaces filled)
- Vendors are required to provide a complete list of all items to be sold and/or services/activities to be conducted at their booth. Vendors will not be permitted to sell items, provide services or conduct activities that are not pre-approved.
- Vendors will be eligible for consideration in the following categories:
- Agriculture and food products
- Fine Arts
- Original handcrafted merchandise
- Hanover Parks and Recreation instructors
- Hanover-based athletic organizations or those serving Hanover residents
- Hanover churches or those serving Hanover residents
- Hanover County Government organizations
- Full service and specialty food
- Written requests for refunds will be considered on a case-by-case basis only until June 1, 2023.
Vendor Booth Details
- Vendors will be permitted to drive one vehicle directly to their booth space for unloading and loading during designated set up and breakdown times.
- Each vendor will be provided with a 15 x 15 vendor booth space.
- Electrical access is not available.
- Generators are not permitted.
- Raffles are prohibited during the event.
- Access to water is not provided.
- Tents must be securely weighted down or staked, or you will be asked to remove them.
- All tents, chairs, tables, and items for sale are the responsibility of the vendor. All tables must be skirted or draped.
- The appearance of the vendor booths will be subject to inspection by the event staff.
Vendor Expectations
- All personnel, supplies, equipment signage and storage must remain within the vendor’s space, and informational flyers and brochures must be distributed within the vendor’s space.
- All walkways must remain clear at all times.
- Breakdown may begin once the event is over and must be completed within 2 hours.
- Vendors are responsible for the collection and removal of their own trash from the event field. Failure to do so may result in a fine and/or denial in future participation in the Hanover Tomato Festival.
- Apply online now (www.hanoverparksrec.com - Hanover Tomato Festival Applications)
- If you are selling food items and/or providing food samples, a Health and/or Agricultural Department permit is required for all food-related sales. Requirements for offering food items or samples include:
- All vendors selling food must fill out an Application for a Temporary Food Permit (PDF) with the Virginia Health Department.
- Vendors who have an Agricultural Inspection must apply and send a copy of their latest inspection with their application.
- For specific questions, please call the Chickahominy Health Department at 804-365-4313 and fax number is 804-365-4361.
- All applications must be submitted to the Health Department no later than June 1, 2023.
- The Health Department will receive a list of vendors selling any type of food item (salsa, honey, bread, etc.).
- Vendors selling/sampling food items must be available for inspection by the Health Inspector the day of the event. No sampling until approved.
- Fee: $100 ($50 per day)
- Apply online now (www.hanoverparksrec.com - Hanover Tomato Festival Application)
- Fee: $100 ($50 per day)
- Apply online now (www.hanoverparksrec.com - Hanover Tomato Festival Application)
- Applications from Hanover Parks and Recreation instructors, Hanover-based athletic organizations or those serving Hanover residents, Hanover churches or those serving Hanover residents and Hanover County Government organizations will be considered for interactive family activities.
- Applications must include a detailed description of activities to be conducted at their booth.
- There is no fee for this booth space.
*** all food vendor spaces are now filled ***
- Full-service vendor applications will be considered based on signature and Hanover Tomato cuisine menu items (Tomato pie, BLT’s, Fried Green Tomatoes, Salsa, etc.). Approval is contingent on the quantity and uniqueness of your Hanover Tomato cuisine.
- Vehicle access to your booth space is permitted for a limited number of supply vehicles. Vehicles are not permitted to enter or exit during the event.
- Generators are permitted.
- The make and model information must be provided at the time of application.
- The vendor must supply grounded electrical cords in good condition.
- Tents must be securely weighted down, or you will be asked to remove them. Staking of tents is permitted.
- Hanover County Fire Marshall’s Office Inspection and Virginia Department of Health Permit must be provided at the time of application. Tent vendors may be required to be inspected prior to operating.
- Please read carefully the Virginia Department of Health and Hanover County Fire Marshall requirements.
- Refunds will not be issued for failure to pass inspection and/or removal from the event.
- Vendors are responsible for the collection and removal of their own trash to designated dumpsters. Failure to do so may result in a fine and/or denial in future participation in the Hanover Tomato Festival.
- Fee: $300 ($150 per day)